The Coffee Run is a brand new environmental project being launched by Oxford Hub and Oxford Circular Collective. We will be taking “waste” coffee grounds from Oxford cafes to local allotments where they can be used as fertiliser to grow new produce. The Deliveroo-style transportation process involves university students cycling between a pick-up and drop-off point in the city, carrying coffee grounds in a bike trailer. If you would like to be involved in the project (for example coordinating pick-ups and drop-offs at Barracks Lane, or helping to plan how to actually use the fertiliser) then come along to our open meeting 6-7:30pm on Thursday 19th January, in the Large Meeting Room at the Oxford Hub. Check out our website or recent feature in the Oxford Mail to learn more, and if you have any questions, just email firstname.lastname@example.org.
REPORT: Barracks Lane Allotments Annual General Meeting
17th November 2016, Regal Community Centre
Attendees: Rebecca Mead (Membership secretary), Andrew Fairweather-Tall (Field Secretary and Chair), Sarah Baker-Wilkes (Committee) Megan Harcourt (Secretary), David Mead, Andy Wilson, Stephen Pegg, Tony Brett, Corinne Prescott, Franco De Matteo, Vincent Fagen, Robert Grayson, Jane??
- AGM2015 Minute
Approved as an accurate record. Some action points to be carried over.
- Election of committee and vacancies
Andrew Fairweather-Tall relected for Field Secretary and chair and seconded by Sarah Baker-Wilkes. No objections.
Noted that Andrew would like to hand over both chair and field secretary next year and is looking for someone willing to hand over to.
Rebecaa Mead relected for Membership secretary. No objections.
Noted that Rebecca would like to hand over next year and is looking for someone to hand over to.
Megan Harcourt relected as secretary Approved by attendees.
Pam Wilson nominated for Treasurer. Seconded by Sarah Wilkes. No objections.
There were no other nominations for the roles above.
It is noted that both Andrew and Rebecca will be stepping down from their respective roles next year. If no one is willing to come forward the association will find itself in difficulties.
Mowing rota discussed – Megan Harcourt to step down and Andy Wilson to take place. Otherwise it will stay the same.
Volunteers for committee asked for.
Email out job description of committee roles.
Email out mowing rota to see if there are any volunteers.
Dominic to hand over treasurer role to Pam with whole committee present.
We looked at interim accounts for income /expenditure and these had not yet been audited, however they were agreed in principle by attendees.
It is noted that there is extra income from two grants but they have been paid in since bank account opened and were dated from last year.
Notable expenses – the container.
We are on budget and broke even this year.
Cash in hand terminology queries – when audited this will be changed to something more appropiate.
Noted that £2000.00 of the surplus is reserved in case the association collapses.
PW to create a list of assets.
Field and Membership Secretary
We are now full with a small waiting list.
1 plot is being held back for a polytunnel.
16 plots have been let out over the year (some twice) – a big thank you to Rebecca for working so hard.
The allotment is being fully utilized.
We have had several successful working parties – “Danny’s” plot is now back in cultivation.
Vinny and Sarah have been putting in lots of hard work on B12.
Formal thanks to Tim Wiseman for the noticeboard.
AGENDA, Barracks Lane Allotments Annual General Meeting
17th November 2016, 7.15pm, Regal Community Centre, Ridgefield Road
MEMBERSHIP PAYMENTS WILL BE ACCEPTED BETWEEN 6.45 AND 7.15
Cheques should be made payable to ‘Barracks Lane Allotments’
- AGM 2015 Minutes
- Election of Committee
- Up for re-election are:
- Secretary – Megan Harcourt
- Membership Secretary – Rebecca Mead (Plots A16 and A17f)
- Sarah Baker-Wilkes – Committee member (Plots A45b and A46)
- Field Secretary:
- Treasurer: nomination Pam Wilson
- Secretary: nomination for Megan Harcourt
- Mowing rota
- Accounts and budget for 2016-17
- Field and Membership Secretaries
- Membership, working parties and field report
- Changing the lock on gate
- New eviction procedure of neglected plots
- Fencing update
- Any other business
A BREAK FOR DRINKS AND ANY FURTHER MEMBERSHIP PAYMENTS
- FOR DISCUSSION –
- Project ideas – which come under the aims of the association (see below)
- Ideas for working party projects
- Other ideas relating to Aims in the Constitution
AIMS OF THE ASSOCIATION:
- To promote the interests of the Members with regard to good cultivation, management and enjoyment of the allotments.
- To ensure that as many plots as possible are allocated and cultivated in accordance with its rules.
- To manage, maintain and improve the site responsibly and sustainably, respecting the environment, and to encourage and educate others to do the same.
- To respect the terms of the Lease with Oxford City Council (‘the Lease’).
- To work with Oxford City Council, the Oxford & District Federation of Allotment Associations, and other organisations and individuals in furtherance of our aims.