2016 AGM minutes

REPORT:  Barracks Lane Allotments Annual General Meeting

17th November 2016, Regal Community Centre

Attendees:  Rebecca  Mead (Membership secretary), Andrew Fairweather-Tall (Field Secretary and Chair), Sarah Baker-Wilkes (Committee) Megan Harcourt (Secretary), David Mead, Andy Wilson,  Stephen Pegg, Tony Brett, Corinne Prescott, Franco De Matteo,  Vincent Fagen, Robert Grayson, Jane??

 

  1. AGM2015 Minute

Approved as an accurate record.  Some action points to be carried over.

 

  1. Election of committee and vacancies

Andrew Fairweather-Tall relected for Field Secretary and chair and seconded  by Sarah Baker-Wilkes. No objections.

Noted that Andrew would like to hand over both chair and field secretary next year and is looking for someone willing to hand over to.

Rebecaa Mead relected for Membership secretary. No objections.

Noted that Rebecca would like to hand over next year and is looking for someone to hand over to.

Megan Harcourt relected as secretary  Approved by attendees.

Pam Wilson nominated for Treasurer.  Seconded by Sarah Wilkes. No objections.

There were no other nominations for the roles above.

It is noted that both Andrew and Rebecca will be stepping down from their respective roles next year. If  no one is willing to come forward the association will find itself in difficulties.

Mowing rota discussed – Megan Harcourt to step down and Andy Wilson to take place.  Otherwise it will stay the same.

Volunteers for committee asked for.

Email out job description of committee roles.

Email out mowing rota to see if there are any volunteers.

Dominic to hand over treasurer role to Pam with whole committee present.

 

 

 

 

  1. Reports

Treasurer Accounts

We looked at interim accounts for income /expenditure and these had not yet been audited, however they were agreed in principle by attendees.

It is noted that there is extra income from two grants but they have been paid in since bank account opened and were dated from last year.

Notable expenses – the container.

We are on budget and broke even this year.

Cash in hand terminology queries – when audited this will be changed to something more appropiate.

Noted that £2000.00 of the surplus is reserved in case the association collapses.

PW to create a list of assets.

Field and Membership Secretary

We are now full with a small waiting list.

1 plot is being held back for a polytunnel.

16 plots have been let out over the year (some twice) – a big thank you to Rebecca for working so hard.

The allotment is being fully utilized.

We have had several successful working parties – “Danny’s” plot is now back in cultivation.

Vinny and Sarah have been putting in lots of hard work on B12.

Formal thanks to Tim Wiseman for the noticeboard.

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